Focus on
Henry Savage Sweetman: the man who uncovered Ireland’s medieval history
Henry Savage Sweetman published the Calendar which translated over 8,000 Irish medieval records. But who was Sweetman and why did he complete this project?
Series
Public Record Office: Records Administration, Guidance to Departments
Catalogue reference: PRO 52
What's it about?
PRO 52
Guides, occasional papers and the Manual of Records Administration produced by the Records Administration Division of the Public Record Office to provide guidance to government departments on every aspect of their records work, and to ensure that...
Full description and record details
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Reference (The unique identifier to the record described, used to order and refer to it)
- PRO 52
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Title (The name of the record)
- Public Record Office: Records Administration, Guidance to Departments
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Date (When the record was created)
- 1971-1993
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Description (What the record is about)
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Guides, occasional papers and the Manual of Records Administration produced by the Records Administration Division of the Public Record Office to provide guidance to government departments on every aspect of their records work, and to ensure that there is a consistent approach in all stages of the transfer to records selected for permanent preservation.
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Held by (Who holds the record)
- The National Archives, Kew
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Legal status (A note as to whether the record being described is a Public Record or not)
- Public Record(s)
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Language (The language of the record)
- English
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Creator(s) (The creator of the record)
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- Public Record Office, Government Services Division, 1991-1996
- Public Record Office, Records Administration Division, 1958-1991
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Physical description (The amount and form of the record)
- 22 files and volumes
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Access conditions (Information on conditions that restrict or affect access to the record)
- Open
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Immediate source of acquisition (When and where the record was acquired from)
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from 2004 The National Archives
from 1987 Public Record Office
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Subjects (Categories and themes found in our collection (our subject list is under development, and some records may have no subjects or fewer than expected))
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- Topics
- Archives and libraries
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Accruals (Indicates whether the archive expects to receive further records in future)
- Series is accruing
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Administrative / biographical background (Historical or biographical information about the creator of the record and the context of its creation)
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The present arrangements for records administration derive from the recommendations of a committee appointed in 1952, under the chairmanship of Sir James Grigg, to review arrangements for the preservation of records in government departments. Its report, issued in 1954, recommended far reaching changes in the process of selecting departmental records for preservation and in the organisation of the Public Record Office (PRO). The recommendations requiring legislation were embodied in the 1958 Public Records Act.
Under the "Grigg" system, responsibility for the selection and transfer of departmental records to the PRO is placed with the departments. Each department appoints a Departmental Record Officer (DRO) to care for its papers from the time they are created or first received until they are destroyed or transferred to the PRO. The PRO is responsible for overall co-ordination and supervision of the system.
This work was carried out until 1991 by the Records Administration Division (RAD). In 1991 RAD's functions were taken over by the new Government Services Division (GSD) which also took over responsibility for the production and updating of the Current Guide.
The division provides guidance to departments on every aspect of their records work and aims to ensure that there is a consistent approach to review decisions on public access, listing and other stages of the transfer of records selected for permanent preservation.
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Publication note(s) (A note of publications related to the record)
- The advice of GSD staff is supplemented by written guidance of which the PRO Manual of Records Administration is the basic source.The series of RAD/GSD Occasional Papers treats certain aspects of records work in greater detail than is practicable within the manual.Topics of current interest and news items relating to records administration are covered in the issues of RAD/GSD Newsletter and RAD/GSD Reporting.
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Record URL
- https://beta.nationalarchives.gov.uk/catalogue/id/C12091/
Catalogue hierarchy
Over 27 million records
This record is held at The National Archives, Kew
96,788 records
Within the department: PRO
Domestic Records of the Public Record Office, Gifts, Deposits, Notes and Transcripts
You are currently looking at the series: PRO 52
Public Record Office: Records Administration, Guidance to Departments
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